The shipping industry has made remarkable progress in the world of safety over the last decade. In the UK alone, the number of crew members injured in 2019 was 105, which is less than half of the 222 injured in 2010. At the same time, there was a total of 289 lost time incidents in 2019, which dropped by more than 45% to 156 in 2021.
Tremendous steps forward have been made, but we can do more!
The first step is choosing the right safety management system to suit your organisation and your fleet’s unique needs. How do you know a given solution will work for you? Broadly speaking, it needs to do the following:
Let’s take a closer look at what this could mean for your organisation’s EHS culture.
According to the ISM Code, a shipping company’s Safety Management System (SMS) needs to include the following:
Some shipping companies may attempt to maintain all of this with a paper-based or spreadsheet-based system. However, most will soon discover that they need something more. Achieving compliance is not the goal. Maintaining constant compliance is the goal, and this involves building a culture of safety. Everyone needs to be involved in safety, from the top-level executives to the front-line workers on the ship. And your SMS needs to touch all aspects of your business.
As you saw in the previous section, the code requires documentation for the following items:
However, maintaining a safe environment requires considerably more paperwork and documents. This may include:
Ask yourself the following questions: If an employee needs to find the proper hazardous waste policies and procedures, do they know where to find them? If an EHS manager wants to prepare a report on the recent inspections, is that data readily accessible?
Your safety management system needs to provide a hub for all such documents, and any others that facilitate your day-to-day safety culture.
Safety always starts on the frontline of any shipping company. The most modern tools and equipment are no good to your organisation if your front-line staff doesn’t know how to use them– Or, even worse, they view these new tools as a burdensome extra step.
Smartphone technology is a game changer for safety cultures. Your employees no longer need to deal with clipboards, forms, or tickets to perform crucial safety activities such as:
If they’re able to carry out these tasks with a few quick taps on a smartphone, you’re going to see a considerably more engaged workforce and a much safer workplace.
One of the biggest problems that EHS teams in the shipping sector face is incomplete, inaccessible, or stale data. They don’t have the real-time data they need to address any emerging incidents before they become serious problems.
Their leading indicator (inspections, hazard IDs, near-misses, etc.) data sets will often arrive on their desk too late to make actionable changes to impact their lagging indicators (injuries, lost-time-incidents, etc.).
At the same time, they don’t have the data they need to make informed recommendations to the C-Suite and higher-ups about potential investments and changes they could make to improve the safety culture.
Once again, data begins at the frontline. If your employees have a simple digital solution to carry out their crucial safety activities, that data will be instantly propagated upward to their supervisors. Now, your EHS team has complete and accurate data on what’s happening right now, what happened yesterday, and what happened this week. The data is not one or two months old by the time it’s collected and analysed by the EHS team.
Want to know if a given solution is right for your needs? Check out our video on the five points you need to consider before picking a safety management system that will help your organisation achieve its safety goals.