Chemical Safety

Let SDS Authoring software powered by ALMEGO do the hard work

Take control and simplify the creation of your SDSs with SDS Authoring software and expert guidance.

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UKI – SDS Authoring Software – tier 4 – UI 1

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Partner with 20+ years of expertise that’s powered by Almego.

Easily meet compliance

Simplify your creation of high quality SDS.

User-friendly software

Built-in guidance, a flexible structure, and an easy-to-use interface.

“I really find this a great and easy user-friendly system, easy to teach new users.”

Bill D
Senior Site Manager

“User friendly Chemical Inventory list with easy access to SDS.”

Remy H
Senior Engineer

“This is a must for any business.”

Mandy H
Health and Safety Manager

Turn an admin stress into peace of mind
with automation

Make sure that regulatory visits will only find up-to-date SDSs.

UFI Code & PCN Submission

Generate Unique Formula Identifier codes (UFI) and submit them to the Poison Centre Notification (PCN) system directly.

Explore solution

UKI – UFI code and PCN submission – tier 2 – UI2

Features that streamline SDS creation

Chemical compliance often means sinking constant hours into tracking and updating SDSs. Choose SDS Authoring software that’s ISO 27001 certified for a reason and gain increased visibility into hazardous chemicals across sites.

Languages

Access 80+ SDS country/language versions.

Expert guidance

Built-in guidance functionality via chat, phone, and email support.

Change management

Smart rule authoring, CLP calculation, import from lists, and P-phrase algorithm enable full automation.

Cloud-based

Easy and fast online access that allows you to know where key information is (and that it’s updated!)

See examples of SDSs in a specific country
or language

SDS are available in 50 different countries and languages.

Search for “Example” below to explore example SDSs

data-uilang=”en”

“With the ever-changing landscape of regulatory and compliance, using this system has enabled our company to stay current and up to date.”

Adrian Rodriguez
Vice President of Quality and Safety, Mark Cuban Cost Plus Drug Company

EHS multiple workers external staircase yellow and blue

Free up hours of admin time with 20+ years of SDS expertise

Benefit from automation for your SDS authoring with an affordable, usage-based price model. When you schedule a chat with one of our in-house experts, you’ll see how easy the process is when you have SDS Authoring Software.

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FAQs

A user-friendly and intuitive interface
Built-in guidance and help functionalities
A high degree of automation with smart-rule authoring
Easy updating and translations to many countries/languages
A trustworthy CLP calculator
Easy data migration from existing software
Easy integration with other software
A price model that is tailored with flexible terms

This is exactly what we have developed with ALMEGO®. This new SDS authoring software has been designed with a focus on the needs of users. Delivered in an up-to-date SaaS platform.

ALMEGO® SDS authoring software is priced based on usage. You simply pay a yearly fee based on usage of your ALMEGO® SDS database. The yearly fee includes all updates.

The main objective of a safety data sheet is to convey comprehensive information about a substance or mixture for use in workplace chemical control regulatory frameworks. Both employers and workers use it as a source of information about hazards, including environmental hazards, and to obtain advice on safety precautions.

The SDS is product related and usually not able to provide specific information that is relevant for any given workplace where the product may finally be used Although where products have specialized end uses the SDS information may be more worker specific. The information therefore enables the employer to:

develop an active program of worker protection measures, including training, which is specific to the individual workplace
to consider any measures which may be necessary to protect the environment.

In addition, the SDS provides an important source of information for other target audiences. So certain elements of information may be used by those involved with the transport of dangerous goods, emergency responders (including poison centres), those involved in the professional use of pesticides and consumers.

However, these audiences receive additional information from a variety of other sources such as the UN Recommendations on the Transport of Dangerous Goods, Model Regulations and package inserts for consumers and will continue to do so.

You need to provide a SDS if:

1. You supply:

(a) a substance or a mixture that is classified as hazardous under the CLP Regulation

or

(b) a substance that is persistent, bioaccumulative and toxic (PBT), or very persistent and very bioaccumulative (vPvB)

or

(c) a substance that is identified as having endocrine disrupting properties

or

(d) a substance that is included in the European Chemicals Agency’s ‘Candidate List’ of substances of very high concern (SVHC)

2. You are a supplier and your customer requests an SDS for a mixture that is not classified as hazardous under the CLP Regulation, but contains either:

(a) a substance posing human health or environmental hazards in a concentration of ≥ 1 % w/w (solids or liquids) or ≥ 0.2 % v/v (gases)

or

(b) a substance that is:

carcinogenic in category 2
toxic to reproduction in category 1A, 1B and 2
a skin sensitizer category 1
a respiratory sensitizer category 1
or has effects on or via lactation
or is persistent, bioaccumulative and toxic (PBT)
or very persistent and very bioaccumulative (vPvB) in an individual concentration of ≥ 0.1 % w/w

or

(c) a substance on the ‘Candidate List’ in an individual concentration of ≥ 0.1 % w/w

or

(d) a substance for which there are Europe-wide workplace exposure limits or have relevant national workplace exposure limit values in the country you supply your product.

3. You are a supplier of a product listed as a ‘special case’ Annex 1 of the CLP Regulation for which there are labelling derogations; e.g., gas containers intended for propane, butane or liquefied petroleum gas.

Find below some of the most normal situations where you do not need to provide an SDS:

1. If the substances/mixtures are supplied in the EU and isn’t classified as hazardous or considered PBT, vPvB or of equivalent concern (e.g., endocrine disruptors) and does not contain hazardous substances in section 3 above their cut-off limit.

2. For certain products intended for the final user, e.g. medicinal products or cosmetics.

3. If you offer or sell dangerous substances or mixtures to the general public and you provide sufficient information to enable users to take the necessary measures as regards safety and the protection of human health and the environment.

OHS is an acronym for Occupational Health and Safety. Occupational health and safety software, like EHS Software keeps a record of health and safety data and allows you to generate analysis and trends reports to ensure your employees are covered in terms of Health and Safety.

According to the REACH Regulation, the safety data sheet (SDS) shall be supplied in the official language(s) of the Member State where the substance or mixture is placed on the market, unless the Member State concerned provide otherwise.

This also applies to exposure scenarios, which are a part of an SDS. A document listing the languages required for safety data sheets and labels within the EU is available here.

Yes, the SDS format can be used. Suppliers, who do not have to supply an SDS may be obliged to provide certain information in accordance with the REACH Regulation or they may choose to provide an SDS on a voluntary basis.

The suppliers of a substance or a mixture may also choose to provide information in the safety data sheet format even if they are not obliged to provide any information under Articles 31 or 32 under REACH. In this case, they should also clarify that the SDS is not provided pursuant to Article 31 of REACH, and then explain why they provide it.

Among possible solutions would be the addition to the relevant SDS of a phrase such as ‘A safety data sheet is not required for this product under Article 31 of REACH’.

The SDS should be provided to the recipient free-of-charge, on paper or electronically, e.g. by postal delivery, fax or email. A system that merely requires customers to obtain a SDS from a company’s website is not allowed. An SDS should be provided either before or at the time of first delivery of the substance or mixture.

Where a customer re-orders substances or mixtures, then the supplier does not need to re-supply the SDS, unless the contents have changed significantly.

If there is no basis for changing the information in the SDS there is no expiry date. A version 1.0 of the SDS can therefore exist infinitely as long as the contents in the SDS remain accurate and up to date.

If the revised contents result in a major change of the SDS then the REACH regulation requires that the supplier of the SDS provides an updated version of the SDS to all recipients to whom the substance or mixture has been supplied within the preceding 12 months.

The supplier is furthermore required to inform the recipient about the where the SDS has changed. To allow the recipient to understand and trace the different versions of the changed SDS’s the supplier shall give information about the changes in either section 16 or elsewhere in the SDS.

To allow the recipient to distinguish between the different versions of the SDS it is suggested that an incremental numbering system be used to identify new versions of an SDS. In such a system, changes to versions could be identified by an increment by an integer e.g.:

Version 1.0: initial issue
Version 2.0: first change requiring provision of update to former recipients.

A change to the SDS is considered major when:

new information which may affect the risk management measures, or new information on hazards becomes available;
an authorisation has been granted or refused
a restriction has been imposed

There are no specific recommendations on when a change in an SDS is considered a “major” or a “minor” change, thus it is a matter of interpretation to decide whether the change does or does not affect the understanding of the risk from using the product and/or affects the measures needed to control the risk. As a rule of thumb any change to the following sections in the SDS would normally mean that the change is considered major:

Section 1

Trade name
Uses advised against
Contact person
E-mail
Emergency phone number

Section 2

Classification of the substance or mixture
Hazard pictograms
Signal word
Hazard statements
Precautionary statements
Hazardous substances
Additional labelling

Section 3

Changes in the information about the components in the products whether the product is a substance or a mixture

Section 8

Occupational exposure limits
DNEL and/or PNEC values
Recommendations for respiratory protection
Recommendations for skin protection
Recommendations for hand protection
Recommendations for eye protection

Section 12

The result of the PBT/vPvB assessment

Section 14

Transport information in relation to ADR, IMDG, ICAO, RID and/or ADN

Section 15

Restrictions of use
Demands for specific education

No. In the requirements to the SDS set by the REACH regulation it is specifically pointed out that the safety data sheet shall be prepared by a competent person, who shall consider the specific needs and knowledge of the user audience, as far as they are known. Suppliers of substances and mixtures shall ensure that such competent persons have received appropriate training, including refresher training.

In this context a “competent person” means a person (or combination of persons), who has or have, because of their training, experience and continued education, sufficient knowledge for the compilation of the respective sections of the SDS or of the entire SDS.

The supplier of the SDS can delegate this function to his own staff or to third parties. It is not necessary that the expert knowledge be provided in full by one single competent person as it is understood that a single person rarely has extensive knowledge in all the fields covered by an SDS. It is thus necessary that the competent person rely upon additional competences, either internal or external. The competent person should ensure the consistency of the SDS, especially if he acts as the coordinator of a group of people.

No. The information that is required to appear in an SDS cannot be claimed as confidential. This includes information about the substances and their amount in the product. It is however allowed to use weight ranges of percentages to indicate the amount.

When using a range of percentages, the health and environmental hazards shall describe the effects of the highest concentration of each ingredient. It is not allowed not to indicate identification parameters such as CAS numbers, EC numbers and REACH numbers if they exist.

Nothing. According to the REACH regulation, the SDS and any required updates to it must be provided free of charge.

No. There may be places in the SDS where information will not be completed because of e.g. a data gap, or application can be questioned, etc. However, the SDS must contain an explanation or a justification of why the section has not been completed.